Run your coaching practice from the tools you already use
You became a coach to transform lives, not learn new software. Beacon adds session tracking and client management to your Gmail workflow—no new inbox to check, no new system to master.
The tools that should help are getting in the way
Your tools don't talk to each other
Practice wants you to use their inbox. Paperbell wants you to send emails from their platform. Meanwhile, your real conversations happen in Gmail—and that context is lost.
Coaching platforms that try to do too much
Practice and Paperbell are great tools—but they want to be your entire business. You don't need another inbox, another calendar, another website builder. You need what you have to work better.
Great sessions, forgotten follow-ups
You finish a powerful session, mean to send a follow-up... and six weeks later realize you never did. The relationship cools. The client doesn't rebook.
Beacon: coaching tools for your Gmail workflow
We started with a personal CRM that lives in your existing world—Google Contacts, Gmail, your calendar. Coach Hub adds the tools you need for paid client work, without asking you to abandon what's already working.
Features that actually help
Beacon replaces the expensive tools you don't need, and works with the free ones you already have.
Session packages
Create packages with any number of sessions. See at a glance who's halfway through, who needs to rebook, whose package is about to expire.
Stripe payments, no middleman
Get paid directly to your Stripe account. No platform fees from Practice or Paperbell eating into your margins—just Stripe's standard processing.
Public product pages
Share a simple landing page for your offerings. Clients can view packages and pay directly. A link in your bio that actually converts—no Paperbell subscription needed.
Capture leads automatically
When someone buys or enquires, they're added to your contacts with GDPR consent tracked. Build your client list without manual data entry.
Send from Gmail, track in Beacon
Your clients hear from you@yourdomain.com, not noreply@somecrm.com. Session reminders, check-ins, and follow-ups—sent through Gmail, tracked in Beacon.
See who needs attention
Your client list shows relationship health at a glance. Green means engaged. Yellow means it's been a while. Red means they're going cold—time to reach out.
Client timeline
See every interaction with a client in one place. Sessions attended, emails exchanged, notes from calls. Show up to each session fully prepared.
Smart reminders
Get nudged when clients go quiet—not on an arbitrary schedule, but based on your actual communication patterns. Reconnect before they drift away.
Auto-drafts from stages
Move a client to 'Onboarding' and their welcome email is ready to send. Kanban stages can auto-create email drafts from your templates.
Bulk emails to your list
Coming soonSend styled newsletters to groups of contacts—without a separate email platform. Individual emails work today via Gmail; bulk sending is coming soon.
Keep what works. Add what's missing.
You don't need to migrate your entire business to a new platform. Beacon works with the free tools you already use.
Your Stack
Beacon Coach
CRM + sessions + payments + email
Gmail / Google Workspace
Email & contacts
Cal.com
Scheduling
Google Calendar
Calendar
Stripe
Payments
What coaching platforms want instead
Practice Pro
Another inbox to check
Paperbell
Locked ecosystem
HoneyBook
Built for agencies
Practice and Paperbell are good tools—but they assume you want to migrate your entire business into their platform. Beacon assumes you've already got Gmail working. We just make it better.
One plan for coaches
Everything you need to run your coaching business
- Unlimited contacts & clients
- Session package tracking
- Stripe payment links
- Public product pages
- Email templates & auto-drafts
- Full Gmail & Google Contacts sync
- Relationship health at a glance
- Circles & Kanban journeys
- Webhook automations
Already using Beacon for personal connections? Coach adds client management for £10/month more.
Your clients already email you on Gmail
Why move everything to a new platform? Beacon adds what's missing to your existing workflow—session tracking, payments, and client management—without the learning curve.
Join the Waitlist